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Text File | 1991-10-07 | 17KB | 399 lines

MEDshare 4100 West 15th, #103 Plano, Texas 75093 (214)736-3668 MED#1 Version 1.06 Medical Office Management System Copyright 1988,1989,1990,1991 Unregistered version ($10.00 - 100 patient limit) Registered version ($395.00 - no limits) Other products soon to be available. VAR's & CONSULTANTS : If you find MED#1 to be a product, of quality, that you would like to offer your clients please contact Paul E. Tucker, MEDshare, 4100 West 15th, Suite 103, Plano, Texas 75093. We are interested in building our registered distributor base and would like to hear from you. ______________________ MED#1 System requirements: --------------------------- MS-DOS 2.0 (or greater) (* DOS-3.3 perferred) 640k of memory (* required) Monochrome (or color) monitor (1) 5 1/4" floppy disk drive (for loading of software) (1) hard disk drive (for program and data files) (1) printer (any dot matrix) NO SPECIAL FORMS ARE REQUIRED. ALL REPORTS WILL BE PRINTED ON 8 1/2" X 11" STANDARD STOCK PAPER. (Note - MED#1 is a single user system and is not qualified for multi-user, or network, usage.) Files contained on your distribution disks: ------------------------------------------- disk #1 README.1ST = Basic instructions INSTMED1.EXE = Self extracting compressed MED1.EXE MANUAL.SW4 = User manual (part 4 of 4) disk #2 MED_UPDT.EXE = Routine needed to update files from versions 1.03,1.04, and 1.05 MANUAL.BAT = Routine to print user manual MANUAL.SW1 = User manual (part 1 of 4) MANUAL.SW2 = User manual (part 2 of 4) MANUAL.SW3 = User manual (part 3 of 4) Steps to follow for primary system installation: ------------------------------------------------ 1. Make a backup of the MED#1 distribution disks and store the originals in a save place. Use the newly created backup disks for all following installation instructions. 2. Check to insure that you have a 'CONFIG.SYS' file in your root directory with the following MINIMUM values: FILES = 20 BUFFERS = 8 If you do not have a 'CONFIG.SYS' file, or it does not contain these minimum values, consult your DOS manual on how to create/modify your 'CONFIG.SYS' file. (Note - MED#1 will not operate properly, and may crash, if your 'CONFIG.SYS' file does not exist with these values. If you needed to create, or modify, your 'CONFIG.SYS' file be sure that you reboot your system before you continue. Your system only reads the values contained in your 'CONFIG.SYS' file at initial system boot.) 3. From your root directory create a sub-directory that will contain your MED#1 program and data files. The following DOS command will create a sub-directory called "MED1". C>MD\MED1 <return> 4. Once you have created the sub-directory, select the new sub-directory by entering: C>CD\MED1 <return> 5. Insert MED#1 distribution disk #1 into drive 'A'. Copy the contents of drive 'A' into the newly created MED1 sub- directory by entering the following DOS command: C>COPY A:*.* <return> Remove disk from drive 'A' upon completion. Repeat this process for disk #2. 6. To decompress your copy of MED1.EXE program so that it can be executed on your system enter the following command: C>INSTMED1 <return> (*Note - this routine only needs to be run once. At the termination of this routine you will have copy of the MED1.EXE program ready for use. This MED1.EXE requires over 620k of disk space but will require less than 512k of memory to load and run.) 7. Print your user manual and read before going any further. a: turn on your printer b: enter C>MANUAL <return> ------------------------------------------ Steps to follow for installation of upgrades and new versions: -------------------------------------------------------------- 1. Make a backup of the MED#1 distribution disks and store the originals in a save place. Use the newly created backup disks for all following installation instructions. 2. Backup your current data files. It is possible that new versions of MED#1 will require modification of your current data files. This file modification (if needed) will be performed for you upon your initial loading of the new MED#1 program. To provide you a safe point of recovery in case of any unexpected problems you should always make a backup of your current data files prior executing any new version of MED#1. 3. Select your MED#1 sub-directory by entering: C>CD\MED1 <return> 4. Insert MED#1 distribution disk #1 into drive 'A'. Copy the contents of drive 'A' into the newly created MED1 sub- directory by entering the following DOS command: C>COPY A:*.* <return> Remove disk from drive 'A' upon completion. Repeat this process for disk #2. 5. To decompress your new copy of MED1.EXE program so that it can be executed on your system enter the following command: C>INSTMED1 <return> This will replace your prior version of MED#1. (*Note - this routine only needs to be run once. At the termination of this routine you will have copy of the MED1.EXE program ready for use. This MED1.EXE requires over 620k of disk space but will require less than 512k of memory to load and run.) 6. Load MED#1 by entering: C>MED1 <return> Upon initial load of MED#1 any files needing to be modified will automatically be upgraded by MED#1, or you will be instructed to execute a specific routine to update your files. ------------------------------------------ * Note: If you are currently a user of Version 1.03, 1.04, or 1.05 upon installation of Version 1.06 you will be requested to to run MED_UPDT.EXE. This program will update your old files to the new formats required by version 1.06. ALL COPIES OF MED#1 WILL INITIALLY LOAD AS 'UNREGISTERED' HAVING A 100 PATIENT LIMIT. THIS PATIENT LIMIT WILL BE REMOVED UPON THE ENTRY OF A VALID 'USER REGISTRATION NUMBER' INTO YOUR PRACTICE DATA. THIS 'USER REGISTRATION NUMBER' IS UNIQUE TO EACH USER AND IS PROVIDED TO THE USER UPON RECEIPT OF A FULLY PAID AND PROPERLY FILLED OUT REGISTRATION FORM. WHEN YOU SEND IN THIS FORM CHECK TO INSURE THAT YOUR PRACTICE NAME IS ENTERED EXACTLY AS YOU WISH IT TO BE - ANY CHANGES IN ENTERING YOUR PRACTICE NAME WILL INVALIDATE YOUR UNIQUE REGISTRATION NUMBER. REGISTERED USERS WILL RECEIVE THE FOLLOWING BENEFITS: >FREE BUG REPLACEMENT DISKS (These free replacement disks will be for any bug that results in either an abnormal program termination, or that results in loss of data integrity. You will be notified of program problems that do not cause abnormal program termination or loss of data integrity. You will be able to purchase corrections for these problems for a modest shipping and handling fee.); >PRINTED USER MANUAL; >CURRENT VERSION OF MED#1; >LOW COST PRODUCT UPGRADES; >SPECIAL PRICES ON NEW PRODUCTS FROM MEDshare. REGISTERING YOUR COPY OF MED#1: ---------------------------------- After you've worked with the un-registered package of MED#1, and decide you want full access to the system, follow these simple steps to register: 1. Enter the (A)pplication support section of the UTILITIES sub-menu, select '(U)pdate practice data' and verify that the information displayed is correct and entered exactly as you want it to be displayed in all usages. 2. Enter the (S)ystem support section of the UTILITIES sub-menu, select '(P)rint registration form, and print out a copy of the REGISTRATION FORM. 3. Finally, mail the form and a check to cover the registration fee to MEDshare. You will receive: A. A REGISTRATION NUMBER that will unlock you from the 100 patient limits of the system. B. A phone number you can call for support (you will be billed for this support). C. A printed copy of the user's manual. D. A copy of the newest version of MED#1. E. Newsletter (SORRY BUT WE CAN ONLY SUPPORT OUR REGISTERED USERS.) ****************************************** *** COMMON PROBLEMS AND THEIR SOLUTION *** ****************************************** 1. INSUFFICIENT MEMORY: MED#1 operates totally within the 640 K limits of your system. This area is also used by your operating system and other programs you may have been using. To see if you have sufficient memory to load MED#1 run the DOS 'CHKDSK' routine. You should have in excess of 512 K free memory. Next, after you have loaded MED#1 press the 'F10' key when you are at the DATE PROMPT on the MED#1 sign-n screen. You should have available free memory of100 K. (NOTE: MED#1 REQUIRES UP TO AN ADDITIONAL 100K OF MEMORY FOR SEVERAL OF ITS FEATURES TO RUN. IF YOU DO NOT HAVE THIS 100K OF FREE MEMORY CHECK YOUR 'CONFIG.SYS' AND 'AUTOEXEC.BAT' FILES TO SEE WHAT OTHER PROGRAMS YOU ARE USING. THE BEST TEST IS TO REMOVE ALL BUT THE 'FILES' AND 'BUFFER' COMMANDS FROM THESE FILES, REBOOT, LOAD MED#1, AND SEE HOW MUCH FREE MEMORY IS AVAILABLE. THEN ADD BACK IN THE FEATURES YOU WANT UNTIL YOU LOSE THE 100K REQUIREMENT.) 2. ERROR MESSAGES ENDING WITH A '(2)': This error is a result of MED#1 not being able to locate its data files. This error is normally a result of MED#1 being installed on one system and then copied to another system and to a different disk drive designation. To correct this problem just delete the 'MEDMVBLS.MEM' file then re-load MED#1. You will be taken into the system initialization cycle and asked to identify the disk your data files are to reside on. After you have entered the disk drive reference MED#1 will attempt to build your data files. If it finds that the data file is currently in existence you will be provided the opportunity to either save it or build a new one. 3. ERROR MESSAGES ENDING WITH A '(4)': This error is a result of MED#1 not being able to open a file due to limits controlled by your DOS system. This is corrected by correcting your 'CONFIG.SYS' file to have the minimum 'FILES' and 'BUFFERS' commands as required for system setup. After you have corrected your 'CONFIG.SYS' file reboot your system - THIS IS THE ONLY TIME THAT THESE PARAMETERS ARE READ. ************************ NEW FEATURES ************************ These features have been incorporated into MED#1 Version 1.06 after the composition of the SHAREWARE USER MANUAL that is contained on disk #2. PRACTICE INFORMATION SCREEN: You now have the ability to request your Accounts Receivables to be maintained in either: DATE ORDER - all transactions are maintained in date order with receipts and adjustments applied to the oldest balance, or INVOICE ORDER - all transactions are maintained in invoice number groups with receipts and adjustments applied to specific invoicing. You select the mode of operation in this screen and also establish your first invoice number. TRANSACTION POSTING: Transaction posting sub-menu now provides you the 'LEDGER DISPLAY' function. With this feature you can now do a ledger display for a patient/account without leaving the posting function. Invoice numbers are now maintained for you by MED#1. You can override the number presented to you if you wish (YOU SHOULD TRY TO POST RECEIPTS AND ADJUSTMENTS TO SPECIFIC INVOICES). The last highest number you enter will be remembered by MED#1 and advanced and returned to you for the next invoice you want to post. Charge codes - If you enter an eight position code (CPT code with modifier) and it is not in the CPT code table MED#1 will remove the modifier and search for the primary CPT code. You do not need to setup CPT codes with modifiers before you use them. Receipts and Adjustments must have the exact corresponding code in the table. HCFA - 1500 FORM: 1) MED#1 now print the doctors ID number in column 24.H. 2) For multi-page HCFA-1500 forms totals are now only printed on the last page. INSURANCE FORMS (PLAIN PAPER): MED#1 now prints as many CPT charges on a page as there is space for (prior release had a limit of six CPT codes per page). RECALL LETTERS: 1) You can now set the top and bottom margin for letter printing, 2) the patient 'Salutation' is now printed in the heading of the letter. A/R AGING REPORT: 1) New totals printed for only the accounts listed, 2) Now report totals are for the entire A/R on file and not just the listed accounts. 2) Aging is controlled by the mode of processing you are using. If you are using the DATE mode receipts and negative adjustments are applied to the oldest open transaction. If you are using the INVOICE mode receipts and adjustments are applied to specific invoices and that invoice balance is aged. STATEMENTS: Statement formats are now controlled by the mode of processing you are using: If you are using the DATE mode you will have a 'BALANCE FORWARD' total and a display of all transactions posted after your last statement date. If you are using the INVOICE mode you will not have a 'balance forward' but you will have ALL OPEN invoices printed. GENERAL LEDGER JOURNAL: This report now has a trailing report for all deleted transactions for the selected time period. This report is generated to support your audit trail. Remember no transactions are physically removed from your system until you do a PURGE OF OLD INVOICING. SUPER BILL PRINT: 1) Transactions are printed showing true amount, 2) Totals are now printed for: Charges, Adjustments, Discounts, Tax, Receipts, and Net Due, 3) Option to print aged patient/account balance, 4) option to print insurance assignment message. INSURANCE BATCH PRINT: Display of pending forms to be printed now has the ability to remove specific requests from the print que. PATIENT RECAPS: New feature to display/delete pending requests. UTILITIES - APPLICATION SUPPORT: PURGE OLD INVOICING: This is the only way that deleted transactions are physically removed from your data files and the space they occupied returned to you for new transactions. YOU ARE NOW REQUIRED TO ENTER A 'PASSWORD' BEFORE YOU CAN EXECUTE THIS FUNCTION. ONLY REGISTERED USERS WILL BE PROVIDED WITH KNOWLEDGE OF THIS PASSWORD. UTILITIES - SYSTEM SUPPORT: MODIFY DATE FORMAT (new): With this function you can select the international date format you wish to use for all displays, reports, and data input. Your data files are not affected - only how the date is accepted and displayed. UPDATE SYSTEM DEFAULT VALUES (new): With this function you can change the values of selected system defaults. These default fields are: Transaction posting - 'Place' and 'Type' of service codes. Super Bill - Message printed at bottom of super bill used to accept insurance assignment. Other improvements have been made to increase efficiency and reduce program size. (NOTE: MED#1 is always being improved. These improvements may or may not result in a change in the version number of the MED#1 program. MEDshare reserves the right to make these changes without notification to existing users. When a major improvement has been made all users will be notified. The charge for these improvements will be dependent upon the features provided and in most cases will be around $100.00. If an improvement requires a file modification you will be provided a program that will perform this modification for you.)